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University Libraries Hiring Process for Student AssistantsNote: The Library now only hires students with a verified Work-Study Allocation obtained through UNLV Student Financial Services.
- Fill out UNLV Libraries Work-Study Employment Application. Applications are found in the Administration Office on the second floor of
- Student work-study allocation will be verified by Library Administration with UNLV Student Financial Services.
- Once allocation has been verified the application will be placed in the Student Employee binder.
- Library supervisors who are in need of students will select applications from the student employment binder and will call potential
employees for an interview.
- If both the supervisor and the student are in agreement and a start date has been established, the supervisor will then call the Administration Office to set up an appointment for the employee to complete a hiring packet.
The initial employment paperwork includes:
- Worker's Compensation Form: establishes medical insurance in the event of a work-related injury
- W-4 Tax Form: establishes tax-withholding allowance.
- I-9 Employment Eligibility Form: ensures that the student is eligible to obtain work within the United States
- Drug-free Workplace Agreement: commits you to a drug-free workplace
- Personnel Action Form (PAF): initiates payroll
- Sexual Harassment Policy
- Personal Data Sheet
Every semester thereafter, work-study student assistants must complete an updated PAF before each semester begins. Student supervisors will inform their employees when PAFs are ready for signature. Students will not be paid for hours worked before signing their PAFs.
Work-study students will sign a total of three PAFs each year:
Fall semester (covering 8/27-1/11)
Spring semester (covering 1/12-5/26)
Summer semester (covering 5/27-8/26)
Regular Student Assistants must sign a PAF at the beginning of Fall
(covers Fall and Spring semesters 8/27-5/26) and the beginning of Summer
semester (covers Summer I, II and III 5/27-8/26).